Rules

Evergreen Apps Challenge Rules

NO PURCHASE OR PAYMENT NECESSARY. A PURCHASE OR PAYMENT OF ANY KIND WILL NOT INCREASE YOUR CHANCES OF WINNING.

Introduction

Evergreen Apps Challenge (the “Challenge”) is a joint initiative of the City of Seattle, Washington State and King County (the “Sponsors”). The Challenge is intended to provide recognition to students, individuals, teams of individuals, small businesses and nonprofit organizations (collectively, “Contestants”) for developing innovative software applications that utilize data about the State of Washington, King County and/or Seattle. The goals of the Competition are twofold: (1) to stimulate the development of applications that improve access to information, government services and government transparency, making it easier and more fun to visit, study, live and work in Washington; and (2) to stimulate economic development by encouraging innovation and the creation of new intellectual property with commercial potential by students, individuals, teams of individuals, small businesses and nonprofit organizations.

Summary* of How to Enter and Judging Criteria

  1. Create a working Software Application that uses at least one data set about one or more of the Sponsors (the “Application”).
  2. Detailed instructions on how to submit your Application can be found on evergreenapps.org where you will create an account, submit a link to your working Application, provide a detailed text description of your Application, and submit at least one photograph of your Application, and provide a link to a video or demonstration of the Application, not to exceed three (3) minutes (collectively, the “Submission”).

For further details, see How Do I Enter?

Submissions will be judged on the following three criteria: (1) quality of the idea (including creativity and originality); (2) implementation of the idea (including user experience and design); and (3) potential impact on Washington State, King County and/or Seattle residents, visitors and businesses.

*Review each of the sections below for a more detailed description and important requirements and restrictions.

1. Can I Participate?

The Competition is open only to: 1) individuals who live, work or study in Washington State; and are 18 years or older, except those applying for the Student Prize; and 2) Small businesses that have a principal place of business in Washington State, legally existing at the time of entry and employ fewer than fifty (50) people at the time of entry. Individuals submitting on behalf of teams, small businesses and nonprofit organizations must meet the eligibility requirements for Individual Contestants. An individual may join more than one team, small business or nonprofit organization.

Submissions made by an employee, contractor, relative (spouse, parents and step-parents, siblings and step-siblings, and children and step-children) or household member (people who share the same residence at least three (3) months out of the year) of a person who is employed by, or a contractor of, the state of WA, King County and/or the City of Seattle or other organization providing data sets to the Sponsor at the time the Submission is entered are only eligible for the Good Government Recognition Award. ; If submitted by an employee or a contractor of the Sponsors, the Submission must also have been prepared outside the scope of the employee’s employment by, or contractor’s scope of work for, the City, State or County and must not consist of an application or materials that the employee or contractor could reasonably expect to be required to prepare in the course of his or her duties as an employee or contractor of the State, City or County; and (2) the Submission by the employee, contractor, relative or household member must not be based on data or materials to which the employee (or employee to whom the Contestant is related or with whom the Contestant resides) has access in the course of his or her city, county, or State of WA employment or contract, or data or materials submitted to the Sponsors data sites by the department, agency or office of the City, State or County by which the employee is employed or the contractor is retained.

Eligibility requirements for the Good Government Recognition Award) are set forth in Section 5. There are also additional eligibility requirements for the Best Student Award which are set forth in Section 5.

The Competition is subject to all applicable United States federal, state and local laws and regulations. Participation constitutes entrant’s full and unconditional agreement to these Official Rules and Sponsors’ decisions, which are final and binding on all matters related to the Competition. Winning a prize is contingent upon fulfilling all requirements set forth herein.

2. When Do I Enter?

Between August 1, 2012 at 9 a.m. Pacific Daylight Time (“PDT”) and September 6, 2012 at 5:00 p.m. PDT (the “Competition Submission Period”). The Sponsors’ computer is the official time keeping device for this Competition.

3. How Do I Enter?

A. Register

During the Competition Submission Period, register at evergreenapps.org. Registration is free. After you register you must verify your email address via the registration email sent to the email address entered in the registration form. Registered Contestants will then be able to enter a Submission. In the event of a dispute as to any registration, the authorized account holder of the email address used to register will be deemed to be the Contestant. The “authorized account holder” is the natural person assigned an email address by an Internet access provider, online service provider or other organization responsible for assigning email addresses for the domain associated with the submitted address. Potential winners may be required to show proof of being the authorized account holder. Contestants must comply with existing policies and the terms of use on the Sponsors Open data sets and any applicable policies and the terms of use for any other data and/or information utilized in the Application.  Failure to do so could result in disqualification from the Competition at the Sponsors’ sole discretion.

B. Online Requirements

Each Contestant will be required to provide the following as part of the Submission:

  1. A link to the working Application.
  2. A detailed text description of the Application.
  3. At least one photograph of the Application.
  4. A link to a video or demonstration of the Application, not to exceed 3 minutes.

After the Competition Submission Period has ended, the Submission cannot be modified in any way until the judging has ended.

C. Category Requirements

You will also be required to check off which categories your Submission is being submitted for. All Submissions, except those competing for the Student Application Awards and Good Government Awards will automatically be considered for the Best Overall Application Awards. Sponsors reserve the right to add or remove a Submission from a specific category if the Submission does not meet the relevant requirements. The following is a short description of each of the award category requirements and prizes:

Category Details Award
Best Overall App The judges will select the Best Overall Application based on the quality of the idea, implementation of the idea, and potential impact on WA state, King County and/or Seattle residents, visitors and businesses. $20,000
Best Overall App: 2nd Prize The judges will select the Best Overall Application 2nd based on the quality of the idea, implementation of the idea, and potential impact on WA state, King County and/or Seattle residents, visitors and businesses. $15,000
Best Overall Application
Honorable Mention prizes (3)
The judges will select three (3) Honorable Mention Application based on the quality of the idea, implementation of the idea, and potential impact on WA state, King County and/or Seattle residents, visitors and businesses. $5,000 (3)
Best Multijurisdictional App The judges will select the Best Multijurisdictional Application based on the quality of the idea, implementation of the idea, and potential impact on WA state, King County and/or Seattle residents, visitors and businesses. Only applications using data about multiple government sources will be considered in this category. $10,000
Best Washington State Application The judges will select the Best WA State Application based on the quality of the idea, implementation of the idea, and potential impact on WA state residents, visitors and businesses. Only applications using data about Washington state will be considered in this category. $5,000
Best King County Application The judges will select the Best King County Application based on the quality of the idea, implementation of the idea, and potential impact on King County residents, visitors and businesses. Only applications using data about King County will be considered in this category. $5,000
Best Seattle Application The judges will select the Best City of Seattle Application based on the quality of the idea, implementation of the idea, and potential impact on Seattle residents, visitors and businesses. Only applications using data about Seattle will be considered in this category. $5,000
Best Overall Student Application The judges will select a Best Overall Student Application based on the quality of the idea, implementation of the idea, and potential impact on WA state, King County and/or Seattle residents, visitors and businesses. $1,000
Honorable Mention Student Applications (3) The judges will select three (3) honorable mention Student Applications based on the quality of the idea, implementation of the idea, and potential impact on WA state, King County and/or Seattle residents, visitors and businesses. $500 (3)
Good Government Award (3) The judges will select three (3) Good Government Applications based on the quality of the idea, implementation of the idea, and potential impact on WA state, King County and/or Seattle residents, visitors and businesses. These awards are only available to government employees of the Sponsors who are not eligible for cash prizes. Priority will be given to government applications that involve multi-agency or multi-jurisdictional collaboration. These awards are only for employees and relatives of employees of the “Sponsors” or other organization providing data sets on for the “Challenge.” No cash prize will be awarded, but winners will be recognized at events and online. $0
Total awards Evegreen Apps Challenge totals $77,500

For all prizes: Winners are responsible for all taxes and fees associated with prize receipt and/or use. Sponsors reserve the right to substitute prizes of comparable value. No transfer or substitution of a prize is permitted except by Sponsors. If a team of individuals, a small business or a nonprofit organization is selected as a prize winner, the prize will be awarded to the group and it will be up to the team, small business or nonprofit organization to split or appropriately allocate the prize. No single Contestant can win more than 2 prizes. All prizes will be distributed within sixty (60) days of eligibility confirmation at 80% of value. The additional 20% will be issued 12 months later, if the Application continues to function as described for public use.

D. Submission requirements for each category are as follows:

  1. Submissions must be software applications that use at least one data set about the “Sponsors.” Submissions may be any kind of software application, be it for the web, a personal computer, a mobile handheld device, SMS, or any software platform broadly available to the public.
  2. Submissions must be available to the public throughout the open Competition and winners are required to make the working application available until October 15, 2013.
  3. Submissions must contain an Application that functions as expressed in the text description.
  4. Winning Applications must be available for public use for free for a minimum of ninety (90) days after download.
  5. Applications may combine Sponsors Data with other non-Sponsors data, provided the Contestant is authorized to distribute the non-Sponsor Data through a free, publicly available application.
  6. Submissions must be in English, or if in a language other than English, the Submissions must be accompanied by an English translation of that text. Submissions must not be illegal under applicable laws or promote illegal activity.
  7. Submissions must comply with the Sponsors’ existing policies and terms of use for linking to public websites and any applicable policies and terms of use for any other data and/or information used in the Application.
  8. Submissions must a) be original; b) be solely owned by Contestant and to which no other party has any rights or interest, whether known or unknown; and c) not violate the Intellectual Property, common law or privacy rights of other parties. A Contestant may contract with a third party to assist with the creation of their Submission, provided the Contestant is the sole and unequivocal owner of all intellectual property and licenses utilized in the Submission.
  9. Determinations regarding Contestants’ compliance with requirements shall be in the judges’ sole discretion. Judges will be appointed by Sponsors in Sponsors’ sole discretion.

E. Submission Rights for Entrants:

Contestants will own the intellectual property rights to their Submission but the Sponsors shall be given  a royalty free perpetual and transferable license to, without limitation: a) Post the Submissions on their respective web sites and evergreenapps.org; b) Make the Submissions available for the course of the Competition and 12 months after the conclusion of the Competition Submission Period; and c) Utilize the Submissions for noncommercial purposes for a period of 12 months after the conclusion of the Competition Submission Period.

Sponsors reserve the right to require all Contestants to submit sufficient assurances that Contestant owns the Application, and/or that Contestant’s use of data sets used in the development is authorized under a license or ownership interest, and that the scope of Contestant’s authorization encompasses the Apps Contest use and purposes.

4. Display of Submissions

Submissions will be posted on evergreenapps.org on a rolling basis after being screened by the Sponsors for basic functionality, accuracy of messaging, and integrity (i.e., security). The Sponsors reserve the right to request access to the Application in person or via any reasonable manner to verify that the Application functions and operates as stated in the Submission. Failure by a Contestant to honor such a request will result in the Submission’s immediate disqualification. Access to view Submissions posted on the website will be made available to all Contestants. . Registration will be required in order to receive updates on the Challenge.

5. Winner Selection and Judging Criteria

Submissions will be judged on the criteria identified below by an expert judging panel determined by the Sponsors. The external panel will be identified on evergreenapps.org

Sponsors reserve the right to substitute or modify the judging panel at anytime for any reason. Judges have the right to withdrawal without advance notice in the event of extenuating circumstances beyond their control. Judges will be expected to be fair and impartial. A judge may elect to recuse him or herself from judging a Submission, if in the judge’s sole discretion it is not appropriate for him or her to judge that particular Submission because of a past or current relationship with that particular Contestant. A Submission will not be at a disadvantage if one or more judge recuses himself or herself.

Odds of winning depend on the number of eligible Submissions received and the quality of the Submissions. The approximate dates for the judging panel are between September 7, 2012 at 9:00 a.m. PDT and October 12, 2012 at 5 p.m. PDT

Best Overall Application, Best Overall Application – Second Prize, Honorable Mentions

Criteria

  1. Quality of the Idea (including creativity and originality)
  2. Implementation of the idea (including user experience and design)
  3. Potential Impact on WA State, King County and/or Seattle residents, visitors and businesses

The two (2) Contestants whose Submission earn the highest overall scores will win the prizes identified in Section 3. In the event of a tie for either prize, the winner will be selected based on the criteria described in (1), then (2), and finally (3).

The three honorable mention prizes will reflect the next three highest scores and a tie will be distributed based again on the criteria described in (1), then (2), and finally (3).

Best Washington State Application

Criteria
The judges will select the Best WA State Application based on the quality of the idea, implementation of the idea, and potential impact on WA state residents, visitors and businesses. Only applications using data about Washington state will be considered in this category.

The one (1) Contestant whose Submission earns the highest overall score will win the prize identified in section 3. In the event of a tie, the winner will be selected based on a vote by an odd number of judges on the judging panel.

Best King County Application

Criteria
The judges will select the Best King County Application based on the quality of the idea, implementation of the idea, and potential impact on King County state residents, visitors and businesses. Only applications using data about King County will be considered in this category.

The one (1) Contestant whose Submission earns the highest overall score will win the prize identified in section 3. In the event of a tie, the winner will be selected based on a vote by an odd number of judges on the judging panel.

Best City of Seattle Application

Criteria
The judges will select the Best City of Seattle Application based on the quality of the idea, implementation of the idea, and potential impact on City of Seattle residents, visitors and businesses. Only applications using data about the City of Seattle will be considered in this category.

The one (1) Contestant whose Submission earns the highest overall score will win the prize identified in section 3. In the event of a tie, the winner will be selected based on a vote by an odd number of judges on the judging panel.

Best Overall Student Applications

Criteria

  1. Quality of the Idea (including creativity and originality)
  2. Implementation of the idea (including user experience and design)
  3. Potential Impact on WA State, King County and/or Seattle residents, visitors and businesses

The two (2) Contestants whose Submission earn the highest overall scores will win the prizes identified in section 3. In the event of a tie for either prize, the winner will be selected based on the criteria described in (1), then (2), and finally (3).

The three honorable mention prizes will reflect the next three highest scores and a tie will be distributed based again on the criteria described in (1), then (2), and finally (3).

Eligibility Requirement Exclusively for the Best Student Awards: Contestants (including all team members, if a team submission) must meet the requirements set forth above in Section 1 and must also be either currently enrolled in at least nine credits or hours, three courses, or the equivalent at the time of entry; or have graduated from in the three months prior to the date of entry (1) a secondary school or functional equivalent; or (2) an accredited post secondary institution (e.g., university, community college, technical college). In addition to competing for the Best Student Awards, Contestants who meet these eligibility requirements and who are over 18 years old at the time of the contest submission can also compete for all other prize categories, provided they meet the requirements of those challenges.

Good Government Recognition Award

Criteria

  1. Quality of the idea (including creativity and originality)
  2. Implementation of the idea (including user experience and design)
  3. Potential Impact on WA State, King County and/or Seattle residents, visitors, businesses and students

The one (1) Contestant whose Submission earns the highest overall score for the Good Government Recognition Award will not win a cash prize but will be recognized at events and online. In the event of a tie, winner will be selected based on the criteria described in (1), then (2), and finally (3).

Eligibility Requirements Exclusively for the Good Government Recognition Award: (1) Submission must be made by an employee, relative (spouse, parents and step-parents, siblings and step-siblings, and children and step-children) or household member (people who share the same residence at least three (3) months out of the year) of a person employed by the state of WA, King County and/or the City of Seattle or other organization providing data sets to the Sponsor at the time the Submission is entered; (2) if submitted by an employee of the Sponsors, the Submission must have been prepared outside the scope of the employee’s employment by the City, State or County and must not consist of an application or materials that the employee could reasonably expect to be required to prepare in the course of his or her duties as an employee of the State, City or County; and (3) the Submission by the employee, relative or household member must not be based on data or materials to which the employee (or employee to whom the Contestant is related or with whom the Contestant resides) has access in the course of his or her city, county, or State of WA employment, or data or materials submitted to the Sponsors data sites by the department, agency or office of the City, State or County by which the employee is employed.

6. Verification of Potential Winners

ALL POTENTIAL COMPETITION WINNERS ARE SUBJECT TO VERIFICATION BY THE SPONSORS  WHOSE DECISIONS ARE FINAL AND BINDING IN ALL MATTERS RELATED TO THE COMPETITION. Potential winners must continue to comply with all terms and conditions of these Official Rules. The potential winners will be notified on or about October 15, 2012. The potential winners will be required to sign and return to Sponsors, within ten (10) calendar days of the date notice is sent, an affidavit of eligibility, name and contact information for the designated agent who will receive prize funds and liability/publicity release (except where prohibited) in order to claim his/her prize if applicable.

If a potential winner of any prize cannot be contacted, fails to sign and return the affidavit of eligibility and liability/publicity release within the required time period (if applicable), or if the prize or prize notification is returned as undeliverable, the potential winner automatically forfeits the prize. In the event that a potential winner of a Competition prize is disqualified for any reason, Sponsors may award the applicable prize to an alternate winner who had the highest score remaining of the eligible entries. If a winner is considered to be a minor in his or her state of residence, at Sponsors’ sole option, the prize may either be awarded to the minor winner’s parent or legal guardian on behalf of the winner, or the minor’s parent or guardian will be required to ratify and sign the affidavit of eligibility, and liability/publicity release.

For all prizes: Winners are responsible for all taxes and fees associated with prize receipt and/or use. Sponsors reserve the right to substitute prizes of comparable value. No transfer or substitution of a prize is permitted except by Sponsors. If a team of individuals, a small business or a nonprofit organization is selected as a prize winner, the prize will be awarded to the group and it will be up to the team , company or organization to split or appropriately allocate the prize. No single Contestant or individual can win more than 2 prizes. All prizes will be distributed within sixty (60) days of eligibility confirmation at 80% of value. The additional 20% will be issued 12 months later if the Application continues to function as described for public use.

7. Other Things to Know

Entry Conditions and Release

By entering, you agree to the following conditions and release:

(1) Each Contestant agrees to comply with and be bound by these Official Rules and the decisions of the Sponsors and/or the Competition judges which are binding and final in all matters relating to this Competition.

(2) Each Contestant also agrees to release, indemnify, defend and hold harmless the Sponsors  and their respective officers, employees and agents, the prize suppliers and any other organizations responsible for sponsoring, fulfilling, administering, advertising or promoting the Competition, and all of their respective past and present officers, directors, employees, agents and representatives (collectively, the “Released Parties”) from and against any and all claims, expenses, and liability. These claims, expenses, and liability include, but are not limited to, negligence and damages of any kind to persons and property, including but not limited to invasion of privacy (under appropriation, intrusion, public disclosure of private facts, false light in the public eye or other legal theory), defamation, slander, libel, violation of right of publicity, infringement of trademark, copyright or other intellectual property rights, property damage, or death or personal injury arising out of or relating to a Contestant’s entry, creation of an entry or submission of an entry, participation in the Competition, acceptance or use or misuse of prize (including any travel or activity related thereto) and/or the broadcast, transmission, performance, exploitation or use of entry.

Publicity

Except where prohibited, participation in the Competition constitutes winners’ consent to the Sponsors’ and their agents’ use of winner’s name, likeness, photograph, voice, opinions and/or hometown and state for promotional purposes in any media, worldwide, without further payment or consideration.

General Conditions

Sponsors reserve the right to cancel, suspend and/or modify the Competition, or any part of it, if any fraud, technical failures or any other factor beyond Sponsors’ reasonable control impairs the integrity or proper functioning of the Competition, as determined by Sponsors in their sole discretion. Sponsors reserve the right in their sole discretion to disqualify any individual or Competitor it finds to be tampering with the entry process or the operation of the Competition or to be acting in violation of these Official Rules or any other promotion of the Competition, or in an unsportsmanlike or disruptive manner.

Any attempt by any person to deliberately undermine the legitimate operation of the Competition may be a violation of criminal and civil law, and, should such an attempt be made, Sponsors reserves the right to seek damages from any such person to the fullest extent permitted by law. Sponsors’ failure to enforce any term of these Official Rules shall not constitute a waiver of that provision.

Sponsors are not responsible for, nor are they required to count, incomplete, late, misdirected, damaged, unlawful or illicit votes, including those secured through payment, votes achieved through automated means or by registering more than one e-mail account and name, using another Contestant’s e-mail account and name, as well as those lost for technical reasons or otherwise.

Limitations of Liability

Sponsors and their officials, employees and agents shall not be liable for any actions or claim for damages based on this Competition.  Under no circumstances, shall any Sponsor or its officials, employees and agents be liable for any direct or indirect damages, even if all parties are aware of the possibility of such damages, including without limitation loss of profits or for any other incidental, special, consequential or exemplary damages, however caused, whether based upon contract, negligence, strict liability in tort, warranty, or any other legal theory, arising out of or related to this Competition.  Sponsors and their officials, employees and agents are not responsible for any damage, including damage caused by viruses, to any person’s computer, computer system, or other property.  Sponsors and their officials, employees and agents also are not responsible for: (1) any incorrect or inaccurate information, whether caused by entrants, printing errors or by any of the equipment or programming associated with or utilized in the Competition; (2) technical failures of any kind, including, but not limited to malfunctions, interruptions, or disconnections in phone lines or network hardware or software; (3) unauthorized human intervention in any part of the entry process or the Competition; (4) technical or human error which may occur in the administration of the Competition or the processing of entries; or (5) any injury or damage to persons or property which may be caused, directly or indirectly, in whole or in part, from entrant’s participation in the Competition or receipt or use or misuse of any prize.

If for any reason a Contestant’s Submission is confirmed to have been erroneously deleted, lost, or otherwise destroyed or corrupted, entrant’s sole remedy is to provide another Submission. No more than the stated number of prizes will be awarded.

Choice of Law and Venue

Entrant agrees that: (1) Sponsors’ and judges’ determinations are final. Any and all disputes, claims and causes of action arising out of or connected with this Competition, or any prizes awarded, including those concerning the administration of the Competition or the determination of winners, shall be resolved individually, without resort to any form of class action; (2) any and all  claims and causes of action arising out of or connected with this Competition, or any prizes awarded, shall be resolved exclusively under Washington Law by the appropriate Washington State Court located in King or Thurston County;

Privacy

Contestants are advised that the Sponsors, as governmental entities, are subject to the Washington Public Records Act, Chapter 42.56 RCW.  By entering the contest, Contestants acknowledge that any records they submit to the Sponsors may be subject to disclosure pursuant to the Public Records Act.

Changed Terms

Sponsors reserve the right at any time to change or modify the terms and conditions applicable to this Competition or to impose new conditions.  Your submission to this Competition indicates that you accept the terms and conditions posted at the time of submission.

Competition Results

For results of the competition go to evergreenapps.org on or after October 30, 2012.

Sponsors

Sponsors: City of Seattle, Washington State, King County.

 

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